Difference between revisions of "Hall Axioms"

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Policies described below are NOT final and will need further review and hall approval.
+
Read up on the rules that we have regarding rooming, kitchen usage, and more. Some rules may not be finalized or official yet, but will be noted as such.
  
==Room Wars==
+
Last edited June 07, 2018
'''Room Wars''' is how we determine housing among residents. Room Wars is typically held at the end of the spring term to choose rooms for the entire next year.
+
  
If someone transfers off-hall in the middle of the year i.e. after fall semester, Room Wars is held before spring term. However, rooming assignments decided then can be changed again at at the end of the year.
 
  
*all residents except freshmen are given the option to "squat" or keep their current room
+
==Discretion==
**freshmen must enter Room Wars
+
EC is a very special place. Likewise, '''floorpi''' is a special place. In return for several awesome undergrad years, we ask that you use your head and don't overly upset your fellow hall members or get them into unnecessary trouble.
**residents can decide to squat up until the Friday before the Sunday meeting
+
***whoever decides to not squat and enter Room Wars gives up all rights to their current room
+
*once residents enter Room Wars they are placed in tiers and within tiers ranking is decided by dice roll
+
**tiers are determined in order by time on hall, time at MIT, and then for freshmen whether they lived in a single or double
+
*those participating in Room Wars should come prepared with several choices of rooms
+
**no resident can change their room choice after the next person has chosen a room
+
  
 +
====thirdwest@====
 +
Hall chairs use/update thirdwest@ as the official residents list. This list is used for important emails only, and should be kept private. Don't filter these away, we'll try and keep it low-traffic. Please do not forward things sent to this list without asking and receiving permission from everyone on it! We're a close community, and things we share with each other we might not want shared with the whole world.
  
==Kitchen==
+
More info on other lists can be found at [[Mailing Lists]]
The kitchen is there for hall usage. All residents are free to use the cabinet/drawer space, appliances, and fridge space provided they follow some simple rules.
+
  
More info is available at [[KitchenComm]].
+
====Guidelines====
 +
*think before you open your mouth and consider who you are talking to
 +
*never leave a "paper trail" and know how to keep a secret
 +
**watch who you are replying to in emails, for the love of god
 +
*just think of it this way; '''what happens on floorpi, stays on floorpi'''
 +
*If you see something like a neglected stove or oven, or somebody sketchy on hall you don't recognize, email out to hall.
 +
**Conversely, if you're hosting somebody on hall, please email out to hall in advance, preferably with a picture of them, so we don't think they're a sketchy person.
  
===General Upkeep===
+
== Community  ==
*if you use the kitchen in any way, you must make sure you clean up after yourself and leave all space/appliances/utensils in good condition
+
Floorpi is a community, not just a place to take naps :P In general, we like to talk/play games/pset/discuss life/discuss meta together, and it's always nice to learn something new about our fellow hallmates. Many people on hall have an open-door policy of sorts, where they keep their doors open while in their room to indicate they want people to socialize with them. If/when you want to talk to people even while working in your room, we encourage you to open your door. Of course, you can also hang out in a lounge.
**please be sure to wash your dishes, clean appliances, and run the garbage disposal after you cook
+
  
===Storage Space===
+
Also, in general, MIT, and EC, can sometimes feel overwhelming (IHTFP is a well-known acronym for a reason). If you're feeling stressed and need someone to talk to/rant at, poke someone! Most pizens are happy to listen and try to help. Even if it's 5 in the morning, you'll often find at least one person awake. Likewise, if you see someone stressed and they need someone to talk to, often times just listening is helpful.
*cabinets/drawers in the kitchen are divided among residents at beginning of year
+
**each resident must claim space and then register with KitchenComm
+
**all spaces are free game if they are empty/unlabeled
+
***max space allowed for sophomores and below is one single-door cabinet or equivalent
+
***max space allowed for juniors and above is one double-door cabinet or equivalent
+
*everyone who claims a cabinet MUST sign up to clean for a five-day shift on the rotation calendar
+
**during your shift, you are responsible for making sure the sinks are clear of dirty dishes and no mess is left on the stoves or counters
+
**sign-ups for cleaning are done with KitchenComm
+
***a calendar of sign-ups will be posted on the KitchenComm page
+
**all five-day shifts are shared by two residents with equal responsibility
+
**if for some reason you are unable to do your shift you must contact KitchenComm for reassignment
+
***it is possible to switch with another resident provided they tell KitchenComm that they agree to the switch
+
*failure to perform your duties during your shift will be punished accordingly
+
**first time is a warning sent through email and verbally
+
**second time your cabinet is emptied and label is removed, meaning the space is free to be claimed and your items are left out for use unless you claim them
+
  
===Fridge Space===
+
We also have a list of specific people you can poke for help in [[3W Resources#Physical_&_Mental_Health_Resources|3W Resources]]
*you may store food in the fridge provided that your food is '''LABELED''' and thrown out when it is expired
+
**all unlabeled food is free for hall consumption
+
*fridges will be cleaned occasionally
+
**at this time, all food must be labeled with a name AND with the word "'''KEEP'''"
+
**food that is clearly expired will be thrown out regardless for the sake of hall health
+
  
 +
==Lounges==
 +
 +
We have two lounges: the Kitchen Lounge (KL) and the TV Lounge (TVL). Please keep the lounges clear of personal stuff if you don't want it to get aggressively grunged (=thrown away). The lounges have lots of awesome communal hall things; please return them to where you took them if you don't want it to get grunged.
 +
 +
In the KL we have a Free Food Table (FFT), which contrary to the name does not just have free food, but free anything. Anything left on FFT is up for grabs, and if something is left for too long it'll get grunged.
 +
 +
==Kitchen==
 +
{{Main|Kitchen Bitches}}
 +
 +
The kitchen is there for hall usage. All residents are free to use the cabinet/drawer space, appliances, and fridge space provided they follow some simple rules.
 +
*Wash your own dishes!
 +
*Label your stuff in the communal fridges.
 +
*Email out if you break anything.
 +
 +
More info is available at [[Kitchen Bitches]].
  
 
==Murals==
 
==Murals==
EC is known for its creative and sometimes surprising murals. Floor Pi greatly benefits from murals that are painted in public space such as in the bathrooms or in the hallway.
+
{{Main|Hall Murals}}
 +
 
 +
EC is known for its creative and sometimes surprising murals. '''floorpi''' greatly benefits from murals that are painted in public space such as in the bathrooms or in the hallway.
  
 
All residents can have the chance to leave a mark on hall as long as they follow the mural policy.
 
All residents can have the chance to leave a mark on hall as long as they follow the mural policy.
  
*space that is open for mural painting is posted on the mural proposal page, please consider painting on blank wall before you decide to paint over any murals
+
====Rules====
*mural proposals should be posted on the wiki page
+
*Please consider painting on '''blank wall''' before you decide to paint over any murals
**in addition, notice must be given to hall by email and optionally by a posted sign on the space to be painted
+
*mural proposals should be emailed to hall and optionally by a posted sign on the space to be painted
*hall approves by default 72 hours after notice is sent unless there are enough objections
+
**descriptions of the mural with references, location can also be posted on the wiki
**at least four objections must be made to cancel a mural
+
*sponsor proposing the mural may only start painting 72 hours after the email was sent out
 +
**any objections or complaints sent before or after the mural has started will be addressed by the hall chairs
 
***if you are making an objection, please reply to the sponsor and hall with your objection and the reason behind it
 
***if you are making an objection, please reply to the sponsor and hall with your objection and the reason behind it
**sponsor may begin painting after 72 hours if hall approves
 
*murals may be painted using hall painting supplies
 
**all hall painting supplies must be returned in good condition or face punishment by NiceThingsComm
 
*link to NiceThingsComm
 
  
 +
==Hall Budget==
 +
We get enough money to fund our crazy hijinks and general upkeep. There are a few general expenses that carry over from term to term, however, we are always open to suggestions on how to use our money.
  
==Elections==
+
Budget spending is usually determined at the Budget meeting at the beginning of each term. Currently, we elect all comms first, and then a week later, have a separate meeting after comm meebers have them sent in budget proposals. All hall members are welcome to both meetings to voice any concerns or proposed amendments to the budgets, although we encourage hall members to submit proposed spendings to the committee members themselves. Towards the end of the semester, any leftover budget may be shared amongst different comms, given permission of the comm members and hall chairs.
Our hall is run by elected officers who are nominated and voted for by residents.
+
 
 +
To see what is being done with '''floorpi's''' money, look at the [[Hall Budget]]. (Not currently updated)
 +
 
 +
===Reimbursement===
 +
{{Main|RFP}}
 +
 
 +
Hall money is not immediately spent on purchases that are made for hall events or by comms. Instead, hall residents must buy using their own money and then receive hall money as a reimbursement.
 +
 
 +
====Guidelines====
 +
*'''keep all receipts''' from your purchases
 +
**for purchases outside of hall coverage (e.g. alcohol), use grocery receipts of equal amount
 +
**give the receipts to Hall Chairs or related comm
 +
**pick up check from SAO office in student center, 5th floor
 +
***if necessary, checks can also be mailed to you
 +
*'''do not pay tax''' on any of your purchases for hall
 +
**you will not be reimburse by SAFO for tax
 +
**show cashier MIT tax ID # and forms provided [http://vpf.mit.edu/tax/policies_procedures/tax_overview here] when buying something
 +
 
 +
==Special Events==
 +
 
 +
===Chair Elections Rules===
 +
Our hall is run by elected officers who are nominated and voted for by residents. Consider getting involved with hall organization and fun events in the future!
  
 
Elections are held through hall meetings and by email votes.
 
Elections are held through hall meetings and by email votes.
  
===Chair Elections===
+
* 2 '''Hall Chairs''' and 2 '''Rush Chairs''' are elected at the end of spring term each year
*Hall Chairs and Rush Chairs are elected at the end of spring term each year
+
 
**chair candidates must be nominated by the Friday before the Sunday meeting
 
**chair candidates must be nominated by the Friday before the Sunday meeting
 
***residents may nominate others or themselves
 
***residents may nominate others or themselves
***nominations must be sent to all of hall by email
+
***nominations must be sent to current chairs via email.
***person nominated must decline or accept through an email to hall
+
***person nominated must decline or accept.
 
**all chair candidates are interviewed by hall members during the meeting
 
**all chair candidates are interviewed by hall members during the meeting
**votes are then emailed to GRT by the following Wednesday
+
**votes are then dropped off in an anonymus box to GRT by the following Wednesday
***each resident can vote for two Hall Chair candidates and two Rush Chair candidates
+
***If that's not possible, email your vote to the GRT
***majority vote is needed to win and elected chairs are announced by GRT
+
***each resident ranks each pair of Hall chair canidates and each pair of rush chair canidates
 +
***tThe pair who gets the most votes wins and elected chairs are announced by GRT
  
===Comm Elections===
+
===Comm Elections Rules===
*comms are elected at the beginning of the fall term
+
 
 +
*'''Comms''' are elected/chosen/people volunteer at the beginning of each term
 +
**First, propositions for new comms/deleting old comms/consolidating comms.
 
**comm candidates are nominated at the election meeting
 
**comm candidates are nominated at the election meeting
 
***residents may nominate others or themselves
 
***residents may nominate others or themselves
Line 90: Line 107:
 
**candidates will be asked to give a spiel on what they plan to do if elected, then briefly questioned
 
**candidates will be asked to give a spiel on what they plan to do if elected, then briefly questioned
 
**candidates will be sent from room for a brief vote by hands
 
**candidates will be sent from room for a brief vote by hands
***majority wins, winners are effectively on comms immediately
+
***win vote by plurality and winners are effectively on comms immediately
  
 +
===Room Wars===
 +
'''Room Wars''' is how we determine housing among residents. Room Wars is '''opt-out''', and is typically held at the end of the spring term to choose rooms for the entire next year.
  
==Reimbursement==
+
If someone transfers off-hall in the middle of the year i.e. after fall semester, a smaller Room Wars may be held before spring term. This Room Wars is opt-in through email; Others who do not contact the Hall Chairs wanting to participate are assumed to be keeping their current room. However, rooming assignments decided then can be changed again at at the end of the year. In the event that no smaller room wars is held (because all available spaces were filled by transfers onto hall), priority might be given to freshman de-doubling. Any freshman doubling may present their case to the hall chairs, and the hall chairs will serve as the mediators and make the final call as to which pair(s) of freshman may de-double, and who lives in which room.
Hall money is not immediately spent on purchases that are made for hall events or by comms. Instead, hall residents must buy using their own money and then receive hall money as a reimbursement.
+
 
+
*keep all receipts for your purchases
+
**for purchases outside of hall coverage, use Star Market receipts for equal amount
+
**give the receipts to Hall Chairs or related comm
+
**pick up check from SAO office in student center, 5th floor
+
  
 +
The freshmen are assigned to roommates/rooms at the beginning of the year via a not-so-secret procedure where all current residents sit down and figure things out.
  
==Discretion==
+
====Rules====
EC is a very special place. Likewise, Floor Pi is a special place. In return for several awesome undergrad years, we ask that you use your head and don't get your fellow hall members into unnecessary trouble.
+
*all residents except freshmen are given the option to "squat" or keep their current room
 
+
**"squatting" means you can always decide to keep your room.
*think before you open your mouth and consider who you are talking to
+
***retroactive squatting, i.e. reclaiming their room after they have chosen another room can trigger a re-doing of part or all of room wars. this is currently allowed for all non-freshman.
*never leave a "paper trail" and know how to keep a secret
+
**freshmen must enter Room Wars
**watch who you are replying to in emails, for the love of god
+
**residents can decide to squat up until the Friday before the Sunday meeting
*just think of it this way; what happens on Floor Pi, stays on Floor Pi
+
*once residents enter Room Wars they are placed in tiers and within tiers ranking is decided by dice roll
 +
**tiers are determined in order by:
 +
***Not moving on to hall next semester
 +
***class year you were upon entering MIT (i.e. frosh with sophomore standing count as frosh, transfers count as the class which they have joined)
 +
***Staying in a double
 +
***Dedoubling
 +
***was already in a single and lived here for more than a semester
 +
***Moved onto hall this semester
 +
*those participating in Room Wars should come prepared with several choices of rooms
 +
*those participating in Room Wars but cannot physically be there may send a delegate with a list of preferred rooms. All choices made by this delegate will be considered final.
 +
*The punt list of people not squatting will be sent out the Wednesday before the meeting

Latest revision as of 18:09, 9 May 2022

Read up on the rules that we have regarding rooming, kitchen usage, and more. Some rules may not be finalized or official yet, but will be noted as such.

Last edited June 07, 2018


Discretion

EC is a very special place. Likewise, floorpi is a special place. In return for several awesome undergrad years, we ask that you use your head and don't overly upset your fellow hall members or get them into unnecessary trouble.

thirdwest@

Hall chairs use/update thirdwest@ as the official residents list. This list is used for important emails only, and should be kept private. Don't filter these away, we'll try and keep it low-traffic. Please do not forward things sent to this list without asking and receiving permission from everyone on it! We're a close community, and things we share with each other we might not want shared with the whole world.

More info on other lists can be found at Mailing Lists

Guidelines

  • think before you open your mouth and consider who you are talking to
  • never leave a "paper trail" and know how to keep a secret
    • watch who you are replying to in emails, for the love of god
  • just think of it this way; what happens on floorpi, stays on floorpi
  • If you see something like a neglected stove or oven, or somebody sketchy on hall you don't recognize, email out to hall.
    • Conversely, if you're hosting somebody on hall, please email out to hall in advance, preferably with a picture of them, so we don't think they're a sketchy person.

Community

Floorpi is a community, not just a place to take naps :P In general, we like to talk/play games/pset/discuss life/discuss meta together, and it's always nice to learn something new about our fellow hallmates. Many people on hall have an open-door policy of sorts, where they keep their doors open while in their room to indicate they want people to socialize with them. If/when you want to talk to people even while working in your room, we encourage you to open your door. Of course, you can also hang out in a lounge.

Also, in general, MIT, and EC, can sometimes feel overwhelming (IHTFP is a well-known acronym for a reason). If you're feeling stressed and need someone to talk to/rant at, poke someone! Most pizens are happy to listen and try to help. Even if it's 5 in the morning, you'll often find at least one person awake. Likewise, if you see someone stressed and they need someone to talk to, often times just listening is helpful.

We also have a list of specific people you can poke for help in 3W Resources

Lounges

We have two lounges: the Kitchen Lounge (KL) and the TV Lounge (TVL). Please keep the lounges clear of personal stuff if you don't want it to get aggressively grunged (=thrown away). The lounges have lots of awesome communal hall things; please return them to where you took them if you don't want it to get grunged.

In the KL we have a Free Food Table (FFT), which contrary to the name does not just have free food, but free anything. Anything left on FFT is up for grabs, and if something is left for too long it'll get grunged.

Kitchen

The kitchen is there for hall usage. All residents are free to use the cabinet/drawer space, appliances, and fridge space provided they follow some simple rules.

  • Wash your own dishes!
  • Label your stuff in the communal fridges.
  • Email out if you break anything.

More info is available at Kitchen Bitches.

Murals

EC is known for its creative and sometimes surprising murals. floorpi greatly benefits from murals that are painted in public space such as in the bathrooms or in the hallway.

All residents can have the chance to leave a mark on hall as long as they follow the mural policy.

Rules

  • Please consider painting on blank wall before you decide to paint over any murals
  • mural proposals should be emailed to hall and optionally by a posted sign on the space to be painted
    • descriptions of the mural with references, location can also be posted on the wiki
  • sponsor proposing the mural may only start painting 72 hours after the email was sent out
    • any objections or complaints sent before or after the mural has started will be addressed by the hall chairs
      • if you are making an objection, please reply to the sponsor and hall with your objection and the reason behind it

Hall Budget

We get enough money to fund our crazy hijinks and general upkeep. There are a few general expenses that carry over from term to term, however, we are always open to suggestions on how to use our money.

Budget spending is usually determined at the Budget meeting at the beginning of each term. Currently, we elect all comms first, and then a week later, have a separate meeting after comm meebers have them sent in budget proposals. All hall members are welcome to both meetings to voice any concerns or proposed amendments to the budgets, although we encourage hall members to submit proposed spendings to the committee members themselves. Towards the end of the semester, any leftover budget may be shared amongst different comms, given permission of the comm members and hall chairs.

To see what is being done with floorpi's money, look at the Hall Budget. (Not currently updated)

Reimbursement

Hall money is not immediately spent on purchases that are made for hall events or by comms. Instead, hall residents must buy using their own money and then receive hall money as a reimbursement.

Guidelines

  • keep all receipts from your purchases
    • for purchases outside of hall coverage (e.g. alcohol), use grocery receipts of equal amount
    • give the receipts to Hall Chairs or related comm
    • pick up check from SAO office in student center, 5th floor
      • if necessary, checks can also be mailed to you
  • do not pay tax on any of your purchases for hall
    • you will not be reimburse by SAFO for tax
    • show cashier MIT tax ID # and forms provided here when buying something

Special Events

Chair Elections Rules

Our hall is run by elected officers who are nominated and voted for by residents. Consider getting involved with hall organization and fun events in the future!

Elections are held through hall meetings and by email votes.

  • 2 Hall Chairs and 2 Rush Chairs are elected at the end of spring term each year
    • chair candidates must be nominated by the Friday before the Sunday meeting
      • residents may nominate others or themselves
      • nominations must be sent to current chairs via email.
      • person nominated must decline or accept.
    • all chair candidates are interviewed by hall members during the meeting
    • votes are then dropped off in an anonymus box to GRT by the following Wednesday
      • If that's not possible, email your vote to the GRT
      • each resident ranks each pair of Hall chair canidates and each pair of rush chair canidates
      • tThe pair who gets the most votes wins and elected chairs are announced by GRT

Comm Elections Rules

  • Comms are elected/chosen/people volunteer at the beginning of each term
    • First, propositions for new comms/deleting old comms/consolidating comms.
    • comm candidates are nominated at the election meeting
      • residents may nominate others or themselves
      • each person nominated must decline or accept at this point
    • candidates will be asked to give a spiel on what they plan to do if elected, then briefly questioned
    • candidates will be sent from room for a brief vote by hands
      • win vote by plurality and winners are effectively on comms immediately

Room Wars

Room Wars is how we determine housing among residents. Room Wars is opt-out, and is typically held at the end of the spring term to choose rooms for the entire next year.

If someone transfers off-hall in the middle of the year i.e. after fall semester, a smaller Room Wars may be held before spring term. This Room Wars is opt-in through email; Others who do not contact the Hall Chairs wanting to participate are assumed to be keeping their current room. However, rooming assignments decided then can be changed again at at the end of the year. In the event that no smaller room wars is held (because all available spaces were filled by transfers onto hall), priority might be given to freshman de-doubling. Any freshman doubling may present their case to the hall chairs, and the hall chairs will serve as the mediators and make the final call as to which pair(s) of freshman may de-double, and who lives in which room.

The freshmen are assigned to roommates/rooms at the beginning of the year via a not-so-secret procedure where all current residents sit down and figure things out.

Rules

  • all residents except freshmen are given the option to "squat" or keep their current room
    • "squatting" means you can always decide to keep your room.
      • retroactive squatting, i.e. reclaiming their room after they have chosen another room can trigger a re-doing of part or all of room wars. this is currently allowed for all non-freshman.
    • freshmen must enter Room Wars
    • residents can decide to squat up until the Friday before the Sunday meeting
  • once residents enter Room Wars they are placed in tiers and within tiers ranking is decided by dice roll
    • tiers are determined in order by:
      • Not moving on to hall next semester
      • class year you were upon entering MIT (i.e. frosh with sophomore standing count as frosh, transfers count as the class which they have joined)
      • Staying in a double
      • Dedoubling
      • was already in a single and lived here for more than a semester
      • Moved onto hall this semester
  • those participating in Room Wars should come prepared with several choices of rooms
  • those participating in Room Wars but cannot physically be there may send a delegate with a list of preferred rooms. All choices made by this delegate will be considered final.
  • The punt list of people not squatting will be sent out the Wednesday before the meeting