Difference between revisions of "Hall Budget"

Revision as of 01:59, 1 June 2009

All hall budget information for Fall 2009 is NOT official at this time.

Budget Rules

TBD, all rules are currently under review

Budget Proposals

• the proposed budget is compiled by the Hall Chairs who receive proposals from comms and individual hall members
• comms are allowed to propose general amounts for their group's use, a sort of comm "slush" fund
  • however, overall money requested must be organized into an approximate mini-budget in order to justify how much the comm asks for
    • comms are not necessarily obligated to buy every item proposed in mini-budget unless voted on by hall as a separate item and not as part of the comm's general fund
  • big ticket items should include links/quotes on prices
• individuals may propose rough amounts for one-time purchases
  • most purchases should consist of single items or one-time event funding
  • proposals for items that fall under comm responsibility will be forwarded to the corresponding comm
    • comms must review these proposals and mention all of them at the budget meeting
  • individuals must have links/quotes on prices as well
• all proposals must be in the Friday before the Sunday meeting, though some changes will be allowed during the meeting itself

Budget Approvals

• at the budget meeting, the proposed budget is reviewed
  • Hall Chairs will present overall proposed budget and comms or individuals will explain their own proposals
  • discussion of proposed budget will follow with residents asking questions and offering changes to the budget
• budget is put together to reach total amount given for term
  • slush funds are always budgeted and are intended for emergency use only
• all present must vote to approve the rough budget for the term
• throughout the term, approval must be granted for big budget spending by comms at monthly hall meetings
  • comms will send notice to Hall Chairs who will forward info about comm spending approval at upcoming meetings

Budget Records

Proposed Fall 2009 Budget

Spring 2009 Budget

When applicable, email out exact specs of item a few days before actual purchase. Try to buy things that you can by April. Budget proposal totals to $2,000.

Slush Funds