Hall Budget

All hall budget information for Fall 2009 is NOT official at this time.

Budget Rules

TBD, all rules are currently under review

Budget Proposals

• the proposed budget is compiled by the Hall Chairs who receive proposals from comms and individual hall members
• comms are allowed to propose general amounts for their group's use, a sort of comm "slush" fund
  • however, overall money requested must be organized into an approximate mini-budget in order to justify how much the comm asks for
    • comms are not necessarily obligated to buy every item proposed in mini-budget unless voted on by hall as a separate item and not as part of the comm's general fund
  • big ticket items should include links/quotes on prices
• individuals may propose rough amounts for one-time purchases
  • most purchases should consist of single items or one-time event funding
  • proposals for items that fall under comm responsibility will be forwarded to the corresponding comm
    • comms must review these proposals and mention all of them at the budget meeting
  • individuals must have links/quotes on prices as well
• all proposals must be in the Friday before the Sunday meeting, though some changes will be allowed during the meeting itself

Budget Approvals

• at the budget meeting, the proposed budget is reviewed
  • Hall Chairs will present overall proposed budget and comms or individuals will explain their own proposals
  • discussion of proposed budget will follow with residents asking questions and offering changes to the budget
• budget is put together to reach total amount given for term
  • slush funds are always budgeted and are intended for emergency use only
• the rough budget for the term is approved at the meeting by majority vote of those present
• throughout the term, approval must be granted for big budget spending by comms at monthly hall meetings
  • comms will send notice to Hall Chairs who will forward info about comm spending approval at upcoming meetings

Budget Records

Past budgets at Hall History.

Proposed Fall 2009 Budget

Item	Sponsor	Total $	$ Spent	Date	Details
Finals Meals	floorpi-chairs	200?		end of term	discuss with GRT
Hall Feeds/Social	Comm?	350		as announced	to be placed under comm?
Hall Photo	floorpi-chairs	150			yearbook photo taken every year
EC Party	PartyComm	200			food and beverages, EC SocComm matches up to $200
AVComm	AVComm (meeg)	100	46.18		graphics card for flours
GameComm	GameComm (meeg)	100	30		purchased Mario Kart (Wii)
LoungeComm	LoungeComm (meeg)	100			up for review
Hall Paint	Comm?	50			for comm management?
KitchenComm	KitchenComm	50			food and cleaning supplies
Projector Bulb	AVComm (meeg)	250			necessary for ongoing projector use
Slush	floorpi-chairs	200			for emergency purposes only
Total		1750

Spring 2009 Budget

When applicable, email out exact specs of item a few days before actual purchase. Try to buy things that you can by April. Budget proposal totals to $2,000.

Item	Sponsor	Total $	$ Spent	Date
Finals Meals	floorpi-chairs	200		end of term
Hall Rush	floorpi-chairs	315		end of term/summer/beginning of next term
Hall Feeds/Social	floorpi-chairs	350		as announced
EC Party	Samuel/Mikerik/Charles	200	171.98	5/8
AVComm	AVComm (meeg)	75	76.16	April
GameComm	GameComm (meeg)	50	51.66	April
LoungeComm	LoungeComm (s_evans)	180	220ish (107.46+)	in progress
New Athena Machine (flours)	Sho	130	129.96	already
Murder Mystery Dinner	Annie	100		5/14
Bob	floorpi-chairs	150
Kitchen Supplies	Rachel?	50
Slush	floorpi-chairs	200
Total		2000

Slush Funds

Item	Sponsor	$ Spent
DVI Cable	Sho	16.34
Adapters/Speakers	Sho	59.08
Slush Total